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Case study 04Portfolio health and investment intelligence

Folio OS

One operating system for an incubator's whole portfolio.

A single place to track, score and govern an incubator's startup portfolio, and each startup's investability. An early version, built for the investment team at FITT, IIT Delhi.

Built for
Investment team at FITT, IIT Delhi
Built by
CODA
Duration
1 month
Platform
Web
All project details
Built for
Investment team at FITT, IIT Delhi
Built by
CODA
Industry
Startup incubation and deeptech investing
Duration
1 month
Platform
Web

What it has done so far

10+
Portfolio managers

use it day to day

40+
Startups onboarded

into one portfolio view

10+
Demo day connects

made through the software

01Overview

Scattered trackers, one scattered picture.

Incubator teams were tracking startups through scattered Excel trackers, email threads and periodic review meetings. Financials, milestones, grant disbursements, mentor engagements and investor conversations each lived in a different place.

02The problem

A lot of effort, and warnings that came too late.

  1. 01

    Late warning signs

    Risks like a short runway were only noticed in the next review meeting.

  2. 02

    Inconsistent health checks

    Each person judged a startup's health differently, so scores could not be compared.

  3. 03

    Unclear accountability

    It was not obvious who owned which startup between portfolio heads and managers.

  4. 04

    Manual effort every cycle

    Every review meant chasing spreadsheets, emails and founders for the latest numbers.

03Design

Shaped around how an incubator really works.

We mapped how an incubator actually operates, from collecting founder data, to monthly health reviews, to introducing startups to investors, and shaped it into one experience that changes with the role of the person using it: Admins, Portfolio Heads and Portfolio Managers.

  • Role and access model

    Who can see and do what, from admins down to portfolio managers.

  • Health and investibility scoring framework

    One consistent way to rate every startup.

  • UX workflows

    From founder submission to monthly review to investor introduction.

  • Design system

    A shared set of components so every screen feels like one product.

One product, four views

  • AdminThe full picture across every startup and every portfolio.
  • Portfolio HeadOnly the ventures they head.
  • Portfolio ManagerOnly the startups assigned to them.
  • FounderTheir own data request, through a secure link. No account needed.

04Build

Eight modules, one portfolio cycle.

We developed a modular platform. Each part does one job, and together they cover the full portfolio cycle.

  1. Startup directory
  2. Health assessments
  3. Runway tracking
  4. Milestones
  5. Founder submissions
  6. Mentor Connect
  7. Demo Day pitching
  8. Live Sector Intelligence
01 / 05

Portfolio directory with red-flag detection

Every startup in one table: sector, stage, technology readiness, health, investibility grade, red flags and runway. Risks like short runway or overdue milestones are flagged automatically.

05 · Secure

From demo data to a database that enforces the rules.

The first version ran on demo data in the browser. We moved it to a secured backend where access is enforced by the database itself, so permissions never depend on what the screen happens to show.

  • Row-level security by role

    The database only returns the rows a person is allowed to see.

  • Invite-only staff authentication

    Staff join by invitation. There is no open sign-up.

  • Hashed, expiring founder links

    Founders update their data through secure links that expire, with no account to create.

  • Audit-ready activity logs

    Every action is recorded, ready for review.

06Outcome

From chasing spreadsheets to acting on live signals.

Folio OS gives the incubator a single source of truth for its portfolio. Every startup is continuously scored on health and investibility, and risks such as short runway, overdue milestones and pending data requests are flagged automatically. Review cycles shift from chasing spreadsheets to acting on live signals, and sector, regulatory and funding intelligence sits alongside the portfolio data.

Frontend
Next.jsReact
Backend
SupabasePostgreSQL with row-level security
Focus areas
Portfolio intelligenceIncubator techDeeptech investingStartup health scoringRole-based accessSector intelligenceInvestor connect

End of the line

Running a portfolio on spreadsheets?

Start a project

© 2026 CODA · Citizen Of Digital Age. Screenshots are from an early version and show demo data.